Had to share these tips with you.
Merry Christmas.
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12 Tips for Christmas - MS Outlook
1. Never have to
write the same email twice
Create your email then
click on File > Save As… > Outlook template. Then, to use the template,
go to New Items > More Items > Choose From… and look in your ‘User
Templates in File System’ to browse for the template you saved (control and ;
inserts the current date).
2. Switch between
your mail, calendar and contacts
Hold down the Control
key and tap 1 for Mail, 2 for Calendar and 3 for Contacts.
3. Create a Post It
Note when in Outlook
Hold down the Control +
Shift and tap the letter N to bring up a Sticky Note.
4. Reply to an
email
Hold down the Control
key and tap R
5. Create a new email
from your clipboard
Copy any text to your
clipboard, say from Word and then in Outlook hold down the Control key and
tap the letter V. A new email is created with the text already pasted.
6.Forward an email
quickly
Hold down the ALT key
and tap W
7.Use Quick Parts to
save yourself time
Simply highlight the
text in the editing window, then switch to the Insert tab, click the Quick
Parts dropdown and select ‘Save selection to Quick Parts gallery’. To use it,
when you start typing the phrase, you’ll see it pop up as a suggestion –
press Enter to insert it.
8. Write an email to
be delivered in the future
Defer the delivery of
an email until a specified time. Write your email, then click on the
‘Options’ tab and click ‘Delay Delivery’. This opens a requester with a ‘Do
not deliver before:’ field; enter a date and time, then click Close.
9. Flag messages fast
With a message or two
selected, just press the INSERT key to toggle the flag on and off.
10. Make certain
emails stand out with Conditional Formatting
Click on the View tab
and click on View Settings and choose Conditional Formatting. Using this
option doesn’t move or process messages, but it displays emails matching
certain criteria in a specified font and colour, so you can instantly spot
them in your inbox.
11. Set up a
different Time Zone
Under File, Options,
Calendar you’ll find the option ‘Show a second time zone’ to display a second
time zone so that you can keep track of what time it is back home, or see
what time it is for your colleagues overseas, to ensure you catch them during
office hours and don’t contact them at an inconvenient time of day. Click
Swap Time Zones to easily switch from one location to the other.
12. Mark messages
‘read’ or ‘unread’
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To mark a message
as ‘read’ using the keyboard hold the Control key and tap the letter Q and
Control and U to mark the message as ‘unread’.
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